Call to Order

• This meeting was called to order on June 16, 2024, at 7:02 PM (EDT) by Phil Peterson

 

Agenda – Topics for Discussion

• Action Items (AI) Review
• Round Table, Open Discussion
• Adjournment

​​​​​​​Action Items Updates

Action Items - Old Business

• Achievements/Awards
  • Achievement awards for chapter leadership recognition were completed, and awards were ordered.
  • Scholarship awards were distributed and will be highlighted at the upcoming national convention.
  • National Convention award recipients are generally available for recognition. Confirmation of their availability will be completed.
  • The Eboard would like to recognize the implementation team of the national convention automated registration tool. It will be determined how to recognize this team at a later date.
• Revised Competition Handbook
  • The revised competition handbook was reviewed and posted on the IPMS/USA website. Version control will be added before making it downloadable. Printed copies will be available for judges to reference at the national convention.
• 60th Anniversary
  • Commemorative 60th Anniversary pins are on their way to the team preparing national convention registration packets. Distribution to non-convention members will be completed at a later date.
  • The IPMS/USA 60th Anniversary logo can be used in IPMS/USA communications throughout the remainder of this year until the beginning of the 2025 National Convention.
  • 60th Anniversary giveaway prizes have begun to arrive. Winners will be announced at the 2024 National Convention.
• Eboard Nominations
  • An online Eboard nomination process is being created and will include position descriptions and a submission process for each role. This process will be refined and made available for the next voting session.
• Conflict of Interest Policy
  • Conflict of Interest Policy acceptance from the IPMS/USA Eboard was completed and is available in DropBox for reference.
  • Additional acceptance is expected to be completed by all IPMS/USA volunteers over the next few months. The policy statement will be distributed electronically, and acceptance by signature will be captured and stored in DropBox for reference.

Action Items - New Business

• IPMS/USA Journal
  • A draft IPMS/USA Journal design sample was distributed to the Eboard and was well received. We encourage the publication team to use their expertise to refresh and revitalize this essential publication.
• Reviewer’s Corp
  • The IPMS/USA Journal continues to add reviewers, including our first Dutch reviewer.
  • A display table secured for the Reviewers' Corps will be available at the national convention. Look for the colorful banner.
  • Reviewer plaques will be distributed at the national convention commemorating the 500th review.
  • Finalizing the logistics to support the Industry Appreciation Dinner on July 18 at the national convention.
• IPMS/USA National Convention
  • A generic NATS website that can be customized to support host chapters is in progress.
  • The 2026 National Convention bid is being prepared and will be presented at the 2024 National Convention after the Annual Meeting.
  • Current Report: 300 Guests and 700 IPMS/USA Members; registrants from as far away as Africa and Switzerland. Three hundred eighty-four vendor tables are approaching capacity.

Round Table Discussion

• Logistics for the Annual Meeting
  • Coordinate with the Madison team on AV equipment, including a PC laptop.
• Social Media Activities
  • A brief discussion on capturing photos for awards and options for a smooth transition was held.
  • YouTube Sync
    • Seeking someone to act as a podcast interviewer, engaging with first-time attendees and asking questions about models and the convention; interested participants can contact our Social Media director.

Adjournment

• The next meeting is scheduled for July 20, 2024, at the 2024 National Convention.
• The meeting was adjourned at 8:35 PM (EDT) by Phil Peterson.

 

These meeting minutes are submitted on 6/30/2024 by Jessica Ivancso, IPMS/USA EBoard, Secretary.